Privacy Policy

This Privacy Policy outlines how we collect, use, store, and share personal information obtained through the use of our attendance app, which leverages face recognition and GPS technology. By using the App, you consent to the data practices described in this policy.

1. Information We Collect

We collect and process the following types of personal information:

• Facial Images: As part of the attendance process, we collect and store photos of employees for identity verification through facial recognition.
• GPS Data: We collect location information to ensure attendance is recorded within authorized locations.
• Device Information: We may collect information about the device used to access the app, such as IP address, operating system, and app version.

2. Purpose of Data Collection

The personal information we collect is used for:

• Attendance Tracking: Ensuring accurate recording of employee attendance.
• Location Verification: Confirming employees are present at the designated work location during check-in.
• Employee Management: Assisting the management and HR teams in maintaining records and managing workforce operations.

3. How We Use Your Information

The information collected is used for the following purposes:

• To verify your identity using face recognition technology.
• To log attendance data, including your location and check-in/check-out times.
• To generate reports for the management and the parent company that oversees the implementation of this app.

We may also use aggregated, non-identifiable data for analytical purposes to improve our services.

4. Data Sharing

We may share your information with:

• Your Employer/Management: The collected data is shared with your company’s management team to track attendance and performance.
• Parent Company: If applicable, your data may be shared with the parent company responsible for implementing this app for internal audits, reporting, and analysis.
• Third-Party Service Providers: We may share your data with trusted third-party vendors who assist in the app's operation, such as cloud storage providers, but only for the purposes described in this policy.

5. Data Storage and Retention

We store your personal information securely on our servers or with third-party providers, which are bound by strict confidentiality agreements. Data will be retained for as long as necessary for the purposes outlined in this policy, or as required by law or your organization’s policies.

6. Security Measures

We implement reasonable security measures to protect your data from unauthorized access, loss, or misuse based on resources available to us. This includes encryption, regular security audits, and access control measures to ensure that only authorized personnel can access your information.

7. Your Rights

As an employee, you have the following rights regarding your personal data:

• Access: You can request access to your personal data held by us.
• Correction: You can request corrections to any inaccurate or incomplete information.
• Deletion: You can request that your data be deleted, subject to organizational policies and legal requirements.
• Data Portability: You can request a copy of your data in a structured, machine-readable format.

To exercise these rights, please contact your organization.

8. Changes to This Policy

We reserve the right to update this Privacy Policy at any time. If significant changes are made, we will notify you through the app or via email, as appropriate.

9. Contact Us

If you have any questions or concerns about this Privacy Policy or how your data is handled, please contact us at: soft@ampletrails.com